Reservation Deposit Advanced Deposit Handling

Note: The Transfer option is not available for deposit payments created with a deposit folio. Deposit folios are generated for deposit payments when the Cashiering>Advanced Deposit Handling application setting is set to any of the following: 3, 4, 5, 6, 8, 9, 10, 11, 12, 13, 14, or 15. The maximum amount that can be transferred is (Total Deposit Receipts - Total Deposit Folios). Negative amounts cannot be transferred.

The Cashiering>Advanced Deposit Handling application setting determines how deposits are processed. (See Reservation Deposits and Cancellation Charges for details on setting up and using OPERA reservation deposit features.)

The following advanced deposit handling options are available:

Mode 0 - Print Deposit Receipt. This option automatically prints a deposit receipt.

• When the Post Deposit button is selected from the Deposit and Cancellation screen, the Reservation Deposit Payment screen appears with the Print check box selected and disabled (cannot be unchecked). A deposit receipt will always be printed. This is the default setting.

Mode 1 - Print Deposit Receipt Optional.  This option allows you to choose whether or not to print a deposit receipt.

• When the Post Deposit button is selected from the Deposit and Cancellation screen, the Reservation Deposit Payment screen appears with the Print check box enabled and checked. Unselect the check box if you do not want to print a deposit receipt.

Mode 2 - Print Tax on Deposit Receipt.  This option allows you to identify a tax invoice number that will appear on the deposit receipt.

• Sample_payment_tax must be defined as the deposit receipt report.
• When the Post Deposit button is selected from the Deposit and Cancellation screen, the Reservation Deposit Payment screen appears with the Print check box enabled but unchecked. Select the check box to print a deposit receipt. A separate field (Manual Tax Invoice Number) is available for manual entry of the tax invoice number if you want to print tax on the deposit receipt.

Mode 3 - Print Folio for Deposit Receipt.  This option allows you to print a folio as well as a deposit receipt. It also allows you to pre-post transactions to the guest's Billing screen as Deposit Transfers.

Note: Folio tax is not updated with consumption changes for the first bill after check in.

• To use this option, set the Cashiering>Folio No Reprint application parameter to Y.
• When the Post Deposit button is selected from the Deposit and Cancellation screen, an LOV listing the profiles associated with the reservation appears. You can select the profile name you want to appear on the folio for pre- posted transactions.
• When you have selected a profile from the LOV, the Transaction Posting screen appears; this screen allows you to pre-post transactions. (These transactions will appear on the guest's Billing screen as Deposit Transfers.)
• When you close the Transaction Posting screen, the Reservation Deposit Payment screen appears with the Print check box enabled but unchecked. Select the check box to print a deposit receipt.  A folio will print automatically, with or without the deposit receipt, when you select the OK button form the Reservation Deposit Payment screen.

Mode 4 - Print Folio for Deposit Receipt, Calculate Tax at Bill Generation. . This option allows you to print a folio as well as a deposit receipt. It also allows you to pre-post transactions to the guest's Billing screen as Deposit Transfers.

Note: The first bill after check-in will update the folio tax  based on consumption.

• To use this option, set the Cashiering>Folio No Reprint application parameter to Y.
• When the Post Deposit button is selected from the Deposit and Cancellation screen, an LOV listing the profiles associated with the reservation appears. You can select the profile name you want to appear on the folio for pre-posted transactions.
• When you have selected a profile from the LOV, the Transaction Posting screen appears; this screen allows you to pre-post transactions. (These transactions will appear on the guest's Billing screen as Deposit Transfers.)
• When you close the Transaction Posting screen, the Reservation Deposit Payment screen appears with the Print check box enabled but unchecked. Select the check box to print a deposit receipt.  A folio will print automatically, with or without the deposit receipt, when you select the OK button form the Reservation Deposit Payment screen.

Mode 5 - Print Folio for Deposit Receipt, Apply Country Condition for Printing of Folio.  This option allows you to print a folio as well as a deposit receipt. It also allows you to pre-post transactions to the guest's Billing screen as Deposit Transfers.

Note: Folio tax is not updated with consumption changes for the first bill after check in. Folio Type selection (Fattura/Ricevuta) will display for Italy country mode.

• To use this option, set the Cashiering>Folio No Reprint application parameter to Y.
• When the Post Deposit button is selected from the Deposit and Cancellation screen, an LOV listing the profiles associated with the reservation appears. You can select the profile name you want to appear on the folio for pre- posted transactions.
• When you have selected a profile from the LOV, the Transaction Posting screen appears; this screen allows you to pre-post transactions. (These transactions will appear on the guest's Billing screen as Deposit Transfers.)
• When you close the Transaction Posting screen, the Reservation Deposit Payment screen appears with the Print check box enabled but unchecked. Select the check box to print a deposit receipt. A folio will print automatically, with or without the deposit receipt, when you select the OK button form the Reservation Deposit Payment screen.

Mode 6 - Print Folio for Deposit Receipt, Calculate Tax at Bill Generation, Apply Country Condition for Pre-posting.  This option allows you to print a folio as well as a deposit receipt. It also allows you to pre-post transactions to the guest's Billing screen as Deposit Transfers.

Note: The first bill after check-in will update the folio tax  based on consumption.

• To use this option, set the Cashiering>Folio No Reprint application parameter to Y.
• When the Post Deposit button is selected from the Deposit and Cancellation screen, an LOV listing the profiles associated with the reservation appears. You can select the profile name you want to appear on the folio for pre- posted transactions.
• When you have selected a profile from the LOV, the Transaction Posting screen appears; this screen allows you to pre-post transactions. (These transactions will appear on the guest's Billing screen as Deposit Transfers.)

  Note: The country mode value is checked and if it is CO, PE, or GT, pre-posting is not allowed if the deposit is being made in the same month as the arrival date.

• When you close the Transaction Posting screen, the Reservation Deposit Payment screen appears with the Print check box enabled but unchecked. Select the check box to print a deposit receipt.  A folio will print automatically, with or without the deposit receipt, when you select the OK button form the Reservation Deposit Payment screen.

Mode 7 - Print Deposit Receipt, Print Tax on Deposit Receipt.  This option allows you to identify a tax invoice number that will appear on the deposit receipt.

• Sample_payment_tax must be defined as the deposit receipt report.
• When the Post Deposit button is selected from the Deposit and Cancellation screen, the Reservation Deposit Payment screen appears with the Print check box selected and enabled. Unselect the check box if you do not want to print a deposit receipt.  A separate field (Manual Tax Invoice Number) is available for manual entry of the tax invoice number if you want to print tax on the deposit receipt.

Mode 8 - Print Deposit Receipt, Print Folio for Deposit Receipt.  This option allows you to print a folio as well as a deposit receipt. It also allows you to pre-post transactions to the guest's Billing screen as Deposit Transfers.

Note: Folio tax is not updated with consumption changes for the first bill after check in.

• To use this option, set the Cashiering>Folio No Reprint application parameter to Y.
• When the Post Deposit button is selected from the Deposit and Cancellation screen, an LOV listing the profiles associated with the reservation appears. You can select the profile name you want to appear on the folio for pre- posted transactions.
• When you have selected a profile from the LOV, the Transaction Posting screen appears; this screen allows you to pre-post transactions. (These transactions will appear on the guest's Billing screen as Deposit Transfers.)
• When you close the Transaction Posting screen, the Reservation Deposit Payment screen appears with the Print check box selected and enabled. Unselect the check box if you do not want to print a deposit receipt. A folio will print automatically, with or without the deposit receipt, when you select the OK button form the Reservation Deposit Payment screen.

Mode 9 - Print Deposit Receipt, Print Folio for Deposit Receipt, Calculate Tax at Bill Generation. This option allows you to print a folio as well as a deposit receipt. It also allows you to pre-post transactions to the guest's Billing screen as Deposit Transfers.

Note: The first bill after check-in will update the folio tax  based on consumption.

• To use this option, set the Cashiering>Folio No Reprint application parameter to Y.
• When the Post Deposit button is selected from the Deposit and Cancellation screen, an LOV listing the profiles associated with the reservation appears. You can select the profile name you want to appear on the folio for pre- posted transactions.
• When you have selected a profile from the LOV, the Transaction Posting screen appears; this screen allows you to pre-post transactions. (These transactions will appear on the guest's Billing screen as Deposit Transfers.)
• When you close the Transaction Posting screen, the Reservation Deposit Payment screen appears with the Print check box selected and enabled. Unselect the check box if you do not want to print a deposit receipt.  A folio will print automatically, with or without the deposit receipt, when you select the OK button form the Reservation Deposit Payment screen.

Mode 10 - Print Deposit Receipt, Print Folio for Deposit Receipt, Apply Country Condition for Printing of Folio.  This option allows you to print a folio as well as a deposit receipt. It also allows you to pre-post transactions to the guest's Billing screen as Deposit Transfers.

Note: Folio tax is not updated with consumption changes for the first bill after check in. Folio Type selection (Fattura/Ricevuta) will display for Italy country mode.

• To use this option, set the Cashiering>Folio No Reprint application parameter to Y.
• When the Post Deposit button is selected from the Deposit and Cancellation screen, an LOV listing the profiles associated with the reservation appears. You can select the profile name you want to appear on the folio for pre- posted transactions.
• When you have selected a profile from the LOV, the Transaction Posting screen appears; this screen allows you to pre-post transactions. (These transactions will appear on the guest's Billing screen as Deposit Transfers.)
• When you close the Transaction Posting screen, the Reservation Deposit Payment screen appears with the Print check box selected. Unselect the check box if you do not want to print a deposit receipt.  A folio will print automatically, with or without the deposit receipt, when you select the OK button form the Reservation Deposit Payment screen.

Mode 11 - Print Deposit Receipt, Print Folio for Deposit Receipt, Calculate Tax at Bill Generation, Apply Country Condition for Pre- posting.  This option allows you to print a folio as well as a deposit receipt. It also allows you to pre-post transactions to the guest's Billing screen as Deposit Transfers.

Note: The first bill after check-in will update the folio tax  based on consumption.

• To use this option, set the Cashiering>Folio No Reprint application parameter to Y.
• When the Post Deposit button is selected from the Deposit and Cancellation screen, an LOV listing the profiles associated with the reservation appears. You can select the profile name you want to appear on the folio for pre- posted transactions.
• When you have selected a profile from the LOV, the Transaction Posting screen appears; this screen allows you to pre-post transactions. (These transactions will appear on the guest's Billing screen as Deposit Transfers.)

  Note: The country mode value is checked and if it is CO, PE, or GT, pre-posting is not allowed if the deposit is being made in the same month as the arrival date.

• When you close the Transaction Posting screen, the Reservation Deposit Payment screen appears with the Print check box selected. Unselect the check box if you do not want to print a deposit receipt.   A folio will print automatically, with or without the deposit receipt, when you select the OK button form the Reservation Deposit Payment screen.

Mode 12 - Print Tax on Deposit Receipt, Print Folio for Deposit Receipt.  This option allows you to print a folio as well as a deposit receipt. It also allows you to pre-post transactions to the guest's Billing screen as Deposit Transfers. In addition, you can identify a tax invoice number that will appear on the deposit receipt.

Note: Folio tax is not updated with consumption changes for the first bill after check in.

• To use this option, set the Cashiering>Folio No Reprint application parameter to Y.
• When the Post Deposit button is selected from the Deposit and Cancellation screen, an LOV listing the profiles associated with the reservation appears. You can select the profile name you want to appear on the folio for pre- posted transactions.
• When you have selected a profile from the LOV, the Transaction Posting screen appears; this screen allows you to pre-post transactions. (These transactions will appear on the guest's Billing screen as Deposit Transfers.)
• When you close the Transaction Posting screen, the Reservation Deposit Payment screen appears with the Print check box enabled  but unchecked. Select the check box to print a deposit receipt.  A separate field (Manual Tax Invoice Number) is available for manual entry of the tax invoice number if you want to print tax on the deposit receipt.
• A folio will print automatically, with or without the deposit receipt, when you select the OK button form the Reservation Deposit Payment screen.

Mode 13 - Print Tax on Deposit Receipt, Print Folio for Deposit Receipt, Calculate Tax at Bill Generation. . This option allows you to print a folio as well as a deposit receipt. It also allows you to pre-post transactions to the guest's Billing screen as Deposit Transfers. In addition, you can identify a tax invoice number that will appear on the deposit receipt.

Note: The first bill after check-in will update the folio tax  based on consumption.

• To use this option, set the Cashiering>Folio No Reprint application parameter to Y.
• When the Post Deposit button is selected from the Deposit and Cancellation screen, an LOV listing the profiles associated with the reservation appears. You can select the profile name you want to appear on the folio for pre- posted transactions.
• When you have selected a profile from the LOV, the Transaction Posting screen appears; this screen allows you to pre-post transactions. (These transactions will appear on the guest's Billing screen as Deposit Transfers.)
• When you close the Transaction Posting screen, the Reservation Deposit Payment screen appears with the Print check box enabled  but unchecked. Select the check box to print a deposit receipt.  A separate field (Manual Tax Invoice Number) is available for manual entry of the tax invoice number if you want to print tax on the deposit receipt.
• A folio will print automatically, with or without the deposit receipt, when you select the OK button form the Reservation Deposit Payment screen.

Mode 14 - Print Tax on Deposit Receipt, Print Folio for Deposit Receipt, Apply Country Condition for Printing of Folio.  This option allows you to print a folio as well as a deposit receipt. It also allows you to pre-post transactions to the guest's Billing screen as Deposit Transfers. In addition, you can identify a tax invoice number that will appear on the deposit receipt.

Note: Folio tax is not updated with consumption changes for the first bill after check in. Folio Type selection (Fattura/Ricevuta) will display for Italy country mode.

• To use this option, set the Cashiering>Folio No Reprint application parameter to Y.
• When the Post Deposit button is selected from the Deposit and Cancellation screen, an LOV listing the profiles associated with the reservation appears. You can select the profile name you want to appear on the folio for pre- posted transactions.
• When you have selected a profile from the LOV, the Transaction Posting screen appears; this screen allows you to pre-post transactions. (These transactions will appear on the guest's Billing screen as Deposit Transfers.)
• When you close the Transaction Posting screen, the Reservation Deposit Payment screen appears with the Print check box enabled but unchecked. Select the check box to print a deposit receipt.  A separate field (Manual Tax Invoice Number) is available for manual entry of the tax invoice number if you want to print tax on the deposit receipt.
• A folio will print automatically, with or without the deposit receipt, when you select the OK button form the Reservation Deposit Payment screen.

Mode 15 - Print Tax on Deposit Receipt, Print Folio for Deposit Receipt, Calculate Tax at Bill Generation, Apply Country Condition for Pre- posting.  This option allows you to print a folio as well as a deposit receipt. It also allows you to pre-post transactions to the guest's Billing screen as Deposit Transfers. In addition, you can identify a tax invoice number that will appear on the deposit receipt.

Note: The first bill after check-in will update the folio tax  based on consumption.

• To use this option, set the Cashiering>Folio No Reprint application parameter to Y.
• When the Post Deposit button is selected from the Deposit and Cancellation screen, an LOV listing the profiles associated with the reservation appears. You can select the profile name you want to appear on the folio for pre- posted transactions.
• When you have selected a profile from the LOV, the Transaction Posting screen appears; this screen allows you to pre-post transactions. (These transactions will appear on the guest's Billing screen as Deposit Transfers.)

  Note: The country mode value is checked and if it is CO, PE, or GT, pre-posting is not allowed if the deposit is being made in the same month as the arrival date.

• When you close the Transaction Posting screen, the Reservation Deposit Payment screen appears with the Print check box selected and enabled.  A separate field (Manual Tax Invoice Number) is available for manual entry of the tax invoice number if you want to print tax on the deposit receipt.
• A folio and a deposit receipt will print automatically when you select the OK button form the Reservation Deposit Payment screen.